Annual General Meeting
NOMINATIONS ARE NOW OPEN
Nominations Close: 6pm, Friday 22nd of March
AGM: 7pm, Monday 25th of March
If you would like to run you MUST REGISTER as a voting member of the society, which can be done on our website. You will then need to send a short manifesto (maximum length of 500 words, no 10% margins here) by email to email@example.com and include your name and university email address in the email.
YOU MUST BE A STUDENT AT THE UNIVERSITY OF SOUTHAMPTON FOR THE DURATION OF NEXT YEAR TO RUN FOR A POSITION.
Nominations will close at 6pm on Friday 22nd of March. The manifestos will then be posted on the AGM event, our secret Facebook group and on the website.
- The chair will welcome those present to the meeting and start with the proceedings
- All current committee members will stand up and make a short speech about their activities during the previous year; the treasurer (Simon Brooks) will update on the past years accounts.
- All committee positions will be vacated.
- Elections for the new committee will then proceed, following this procedure:
- Role by role all candidates will stand in front of the room, introduce themselves, and make a short speech about why they should be elected (we have 13 roles to fill, so please keep this as short as you can!). Speeches will be given in the following order: President, Treasurer, Secretary, Vice President, Welfare Officer (x2), Activities Officer, Publicity Officer, Technical Officer, Engagement Officer and Ordinary Member (x2).
- The floor will then be opened for questions towards the candidates; these can either be directed towards a specific candidate (in regards to a point in their manifesto or speech) or towards all candidates.
- Candidates will then be asked to vacate the room whilst those registered to vote cast their votes (candidates are welcome to vote for the role in which they are running, please do so as you leave the room). In the case of Welfare Officer and Ordinary Member where two positions are available the voting will occur in two rounds (votes will not be carried forward from one round to the next). All candidates will run against RON (re-open nominations), this exists as an option for voters if they do not wish to vote for any of the candidates.
- Candidates will then be welcomed back into the room and the chair will announce who has been elected.
- Once the new committee is elected all old and new committee members will be asked to stay behind to organise a meeting for a handover. The AGM will be followed by a short handover period of approximately two weeks, giving the new committee an opportunity to familiarise themselves with their new positions.
- Any unfilled positions will be reopened for by-elections in the autumn term after Freshers'.
There are a total of 13 open positions: President, Secretary, Treasurer, Vice-President, Activities Officer, Publicity Officer, Welfare Officer (x2), Technical Officer, Winchester Officer, Engagement Officer, Ordinary Member (x2).
All candidates should read our constitution which gives a breakdown of how the society works and the responsibilities of each committee member. It is also advisable that potential committee members familiarise themselves with the Society’s safe space policy.PLEASE NOTE:
- If you are going to run for PRESIDENT, then you should ideally have at least one years’ experience of ANY university committee, and preferably experience as part of this society’s committee in some form. The role is demanding and prior experience of working within a committee and an understanding of how the Union works is greatly beneficial.
- If you are going to run for WINCHESTER OFFICER, then you must be studying at the Winchester School of Art.
- If you are going to run for TECHNICAL OFFICER, you need to have experience maintaining and coding a website.
- At the AGM on the 25th of March you will need to give a short speech introducing yourself and outlining the main points in you manifesto. You will also need to answer questions from society members (if there are any). If you are unable to attend, then please include a short piece in your email that can be read out on your behalf.
- If you have any questions, please do not hesitate to get in touch. You can chat to any of the current committee members about their roles if you have any queries or would like any advice.